SICOT (hereinafter "we", "us" or "our") takes data privacy seriously. This Privacy Policy explains who we are, how we collect, share, and use personal information, and how you can exercise your rights to privacy.
This Privacy Policy ("Policy") covers personal information we collect when you visit our website (www.sicot.org) (“Website”) and in the usual course of our activities, such as in connection with our Congresses.
This Policy does not cover any other data collection or processing, including, without limitation, data collection practices of other web pages to which we provide links on our Website.
About us
What personal information do we collect?
How do we use your personal information?
Does this Website use cookies?
How do we share your information?
What are your data protection rights?
How long do we keep your personal information?
How do we keep your personal information secure?
Updates to this Policy
Contacting us
If you have any questions or concerns about our use of your personal information, please contact the SICOT Head Office at [email protected].
1. About Us
SICOT, Société Internationale de Chirurgie Orthopédique et de Traumatologie, is an international non-profit association incorporated under Belgian law with the aim to promote the advancement of the science and art of orthopaedics and traumatology at international level in particular for the improvement of patient care, and to foster and develop teaching, research and education.
2. What personal information do we collect?
Certain parts of our Website may ask you to provide personal information voluntarily. We may ask you to provide your contact details (name, email address, postal address, telephone number, and education and professional details) to complete the SICOT membership application forms and congress registration forms, and subscribe to our e-Newsletters. We may also collect personal information from you offline, such as when you attend one of our events. You are not obligated to provide SICOT with any information. We will therefore consider any information we collect directly from you as having been provided voluntarily. If, however, you are unwilling to provide us with certain requested information, please understand that this may limit your ability to participate in our activities.
When you visit our Website, we may collect certain information automatically from your device such as your IP address, device type, unique device identification numbers, browser-type, broad geographic location (e.g., country or city) and/or other technical information. We may also collect information about how your device has interacted with our Website, including the pages or content accessed and links clicked. Collecting this information enables us to better understand the visitors who come to our Website, where they come from, and what content on our Website is of interest to them. We use this information for our internal analytics purposes and to improve the quality and relevance of our Website to our visitors. Some of this information may be collected using cookies, as explained in section 4 “Does this Website use cookies?” below.
Our Website includes social media features, such as social media widgets that link to a social media website or allow you to share website content. Such features are provided by third-party social media platforms which may collect your IP address, the page you are visiting on our Website, and may set a cookie to enable the feature to function properly. Where data is collected this way, its processing is governed by the privacy policy of the respective social media platforms.
3. How do we use your personal information?
We typically use the personal information we collect through our Website for the following reasons: to administer, protect, and improve our Website; to better understand the preferences of our Website visitors; to compile statistics about Website usage; and/or for other business purposes such as data analysis, identifying usage trends, and enhancing, customizing and improving our Website and activities.
4. Does this Website use cookies?
The Website uses cookies to help it provide a better user experience. Cookies are used to retain user preferences and provide anonymised tracking data to third party applications like Google Analytics. To disable cookies on this Website and on others you can disable cookies in your browser.
5. How do we share your information?
We may share your personal information with the following types of third parties for the purposes described in this Policy:
We freely share your information with our SICOT employees worldwide.
We may share your information with other jurisdictions, such as any competent law enforcement body, regulatory or government agency, court or other third party where disclosure is necessary under the applicable law or regulation; to exercise, establish, or defend our legal rights; or to protect your vital interests or those of any other person.
We may share your information with third party service providers who perform functions on our behalf (including professional congress organisers, lawyers, auditors, accountants, technical support providers, and outsourced IT and document storage providers).
We may share information with any other person with your consent.
Please be assured that we do not sell, rent, or disclose your information to third parties, except with your consent, or for the purposes set out in this Policy, or as otherwise permitted or required by law.
6. Your Data Protection Rights
If you wish to access, correct, or update your personal information, you can do so by logging in to your SICOT account. If you wish to request deletion of your personal information you can do so at any time by contacting us at [email protected]. When asked to remove a record from our database, we will retain minimal personal information to prevent future contact and to preserve our interests in accordance with any applicable legal requirements.
In addition, you can object to the processing of your personal information or ask us to restrict processing of your personal information by contacting us at [email protected].
You have the right to opt-out of the e-Newsletters we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “update your preferences” links in the e-mails we send you.
Similarly, if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in accordance to lawful processing grounds other than consent. If you withdraw your consent to our Policy, you will not be able to create or access your SICOT account or receive our e-Newsletters.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
7. How long do we keep your personal information?
We will retain information we collect from you where we have an ongoing legitimate business need to do so, for example, to comply with applicable legal, tax, or accounting requirements.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible, then we will securely store your personal information and isolate it from any further processing until deletion is possible.
8. How do we keep your personal information secure?
Transmissions over the Internet are not completely secure or error-free. We do however take appropriate technical and organizational measures to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration, and destruction. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information and to help ensure that your data is safe, secure, and only available to you and to those with authorized access. If you have any questions about the security of your personal information, please contact us at [email protected].
9. Updates to this Policy
We may update this Policy from time to time in response to changing legal, technical, or business developments. When we update our Policy, we will take appropriate measures to inform you of any material changes.
We may refer to this Policy in notices and consent requests, for example when a new account is created. Under such circumstances, this Policy applies as modified in the particular notice or consent request.
Last updated: 16 May 2018.
10. Contact us
Please feel free to contact us at [email protected] with any comments, questions, complaints, or suggestions you might have regarding the information or practices described in this Policy.
